Privacy Policy

Introduction

This document outlines the agreement between Aylesbury Basketball Club and:

• users of the Aylesbury Dux Club website and/or
• our registered club members

with regards to use of personal data, supplied to the club.

It outlines:

• The types of data collected by the club
• Usage of personal data by the club
• Sharing of information with third parties
• General policy for release and deletion of data

1. What type of information do we collect?

We receive, collect and store any information you enter on our website through the “contact us” or Links sections – or provide us in any other way. We only collect personal information you give us such as your name, address and email address or other contact details.

Additionally, our web hosting provider (Loyalty Works) collects the Internet protocol (IP) address used to connect your computer to the Internet; login; e-mail address; computer and connection information. They may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page. They also collect personally identifiable information (including name, email and communications), comments, feedback, and recommendations.

Please find Loyalty Works Private Policy here

We, through our club management provider Spond, collect and manage information required to safely and effectively run club activities.

Spond’s privacy policy and how they make use of your data may be found in their privacy policy here.

We only ever use your personal information for the specific reasons stated in the Communications section below – only.

2. Why do we collect such personal information?

We collect such Information for the following purposes:

• To provide and operate the communication of the Aylesbury Dux Basketball Club
• To provide our volunteers (coaching and administrative) with ongoing assistance and information
• To be able to contact our players and parents/guardians with general or personalised service-related notices (Special training or tournament, Holidays Camp, change of schedule or fixture, emergencies, etc…)
• To comply with any applicable laws and regulations.

3. How do we store, use, share and disclose our visitors’ personal information?

Our club website is hosted on the Loyalty Works platform. Loyalty Works provides us with the online platform that allows us to offer Basketball Services to you. Your data may be stored through Loyalty Works’ data storage, databases and the general Loyalty Works applications. They store your data on secure servers behind a firewall. 

Our member stata base is stored on the Spond.com platform. Spond.com provides us with the online platform that allows us to offer Basketball Services to you. Your data may be stored through Spond.com’s data storage, databases and the general Spond.com applications. They store your data on secure servers behind a firewall.

Additionally, we use google services for emails and general file storage. Data is stored on google servers under our account which may only be accessed by two factor authentication.

4. Communication

4.1. Website Forms (email team enquiries)

Personal information and information are collected and stored in order to reply about availability and training times.

For junior players, where teams are currently full, we maintain a waiting list, so that we can inform the relevant parent/guardian should a position become available.

Information collected at this stage is only ever used for this purpose.

If you would like to be removed from our waiting list please email us at duxbasketball@gmail.com.

4.2. Membership Details

Each year, players are required to renew membership, by submitting and updating membership details to Spond or via a form.

Supplied information is intended for the purposes of:

• Safe and effective administration of training sessions and games
• Providing relevant parties with club information (e.g. schedules, club events, notices).
• Registering the player with the league (so that they may participate in games and are covered by insurance).
• Any statutory information we may be required to pass along to our governing bodies.

Contact information may be shared with coaches/team management for the purposes of organising games and training sessions

For children:

• Every attempt is made to store personal information as securely as possible.
• Sensitive information is only ever shared with coaching/team management staff where deemed appropriate. I.e. data is not copied/distributed.

We do not pass along any personal data or contact details to any other third party for the purposes of marketing, advertising, etc.

4.3. League Membership

As part of player registration, players are registered with Basketball England and information is supplied to the relevant league.

Please refer to the privacy and data protection policies of the following organisations for how this data is used:

• Buckinghamshire Basketball Association (Juniors)
• Hertfordshire Basketball Association (Men)
• Basketball England

4.4. Social Media

We do not subscribe members or provide information on members to social media platforms without express permission.

Where social media is used for the purposes of organising games/team management, club notices, etc.… the club undertakes to limit personal information usage to a minimum and to limit group scope where possible.

We cannot, however, be held responsible for personal information, retained by a social media platform, which has been shared, with us, by members on that platform.

5. Cookies and other tracking tools

Third-party services, such as Google Analytics or other applications offered through the Loyalty Works, placing cookies or utilising other tracking technologies through Loyalty Works’ services, may have their own policies regarding how they collect and store information. As these are external services, such practices are not covered by the Loyalty Works Privacy Policy.

Click here to view which cookies are stored on your site computer. 

6. How can your site visitors’ withdraw their consent?

If you don’t want us to process your data anymore, please contact us at duxbasketball@gmail.com

7. Privacy Policy Updates

We reserve the right to modify this privacy policy at any time, so please review it frequently. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

8. Questions and your contact information

If you would like to access, correct, amend or delete any personal information we have about you, you are invited to contact us at duxbasketball@gmail.com